You can use previously-created batches, or you can create and customize new batches.Click on “Process” in the task bar at the top of the page. In the pop-up menu, under “Payroll,” select “Payroll Cycle.” You will be directed to the Payroll Cycle page. Use Automatic Pay for salaried employees. Your company may employ salaried employees or hourly employees who work a fixed number of hours each pay period. Work with an ADP representative to set up Automatic Pay for these employees.
Wisely pay allows employees to streamline their finances, load checks, and even use the ADP Wisely app to pay bills online. To learn more about Wisely, check out ADP’s Website.
You can only choose from these company codes, which appear on the Company Code Lookup page. If the employee’s pay group assignment needs to be changed, click the button next to the Pay Group field and select the appropriate pay group. The appropriate codes are created by your ADP representative when your company is initially set up.
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To use ADP for payroll, start by making a new payroll cycle to clear out any old data. Once the popup window closes and the new payroll cycle page returns, you can set up the employees who are to be paid by clicking on “Process” in the task bar. Then click “Enter Paydata” and select “Paydata” from the popup menu. Select the employee or batch of employees and click “Go to Payroll Cycle.” You can now enter information such as the employees’ hours and any overtime, deductions and leave entitlements. When you are using the Practitioner role, you can create recurring schedule templates for your company. A recurring schedule template is a predictable, repeating, weekly or multi-week schedule that practitioners and managers can use to quickly assign employees to common schedules.
You can only choose from the codes that appear on the Company Code Lookup page. To add or change the employee’s shift rule, click the button next to the Shift Rule field then select the appropriate employee shift rule. If you have access to only one type of shift template, public or private, then that option is displayed, and you cannot change it. For both template types, you can enter identical shift start and end times for one day; TimeSaver assumes it is a 24-hour shift. If your set up allows overlapping shifts, then you can enter overlapping shift times for both template types. ADP has created a new paycard program called Wisely.
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Then you will have to go back to the previous step and recalculate the payroll, and then run “Preview Results” function to verify the payroll once more. The system keeps salary and tax data for each employee and automatically calculates this information based on the number of hours you input. Also, employees set up for Automatic Pay automatically receive a paycheck. However, sometimes you need to make one-time changes. Input the appropriate salary information in the paydata grid. This will override the Automatic Pay for the employee for this pay period. Enter regular hours for hourly employees.
Your payroll processing program uses this ID to identify the employee. The payroll company code identifies your payroll records to your payroll processing program. The appropriate codes are created by your ADP Time & Attendance Representative when your company is initially set up.
The practitioners and managers can record the recurring schedule assignment at any time , but the schedule cannot be applied to any dates before July 6, 2008, on the employee’s schedule. If the employee’s payroll ID needs to be changed or defined, delete the current ID in the field from the Payroll ID field and enter a new ID.
Hours.” Enter the number of regular hours each employee worked. The system will automatically calculate the gross salary, deductions and net salary for the pay period. Click on the “save” button frequently to save data you have entered. When you are done, click on the “done” button.Enter the number of overtime hours in the “O/T Earnings” column. There are many different payroll software companies you can use to process payroll but ADP does an exceptional job at helping your company process payroll. ADP can help payroll professionals grow along with company changes.
Time & Attendance
Grayed out locations are assigned to all employees. You can create additional time pairs for a particular week by entering the same week number in the Week column. Then assign both Row 1 and Row 2 to Week 1.
If you are uncertain whether a lunch plan should be specified, or if you do not know which plan to select, contact your payroll administrator or ADP Time & Attendance Representative. If you want to assign a specific lunch plan to the Row 1 time pair, click the button in the Lunch Plan field and select the appropriate plan from the lookup window. If no lunch plan is selected, each employee’s assigned lunch plan is used. The Start Date limits which dates on an employee’s schedule the template can be applied to. It does not restrict when practitioners and managers can view or assign the recurring schedule. Practitioners and managers can view and assign a recurring schedule any time after its template has been created.
This step allows you to verify the accuracy of the payroll once it’s been calculated. In the Payroll Cycle window, click on the “Preview Results” icon. You can review total payroll information for the entire company. Also, you can drill down to verify payroll information by department or for individual employees.If you find incorrect information, click “Make Corrections” and edit the payroll batch.
If you want to assign a specific earnings code to the Row 1 time pair, click the button in the Earnings Code field and select the appropriate code from the lookup window. If no code is selected, each employee’s assigned earnings code is used. To add or change the employee’s pay class assignment, click the button next to the Pay Class field then select the appropriate pay class. In the Do you want this employee’s time to be used in payroll field, leave this as Yes, unless you don’t want Time information to be entered into Payroll. This field defaults to Yes when you select Yes for Does this employee track time. For example, a carpenter’s employee record has the department set to Construction.
Finalizing Your Payroll
At a minimum, a recurring schedule template defines employee in and out times for each day during the recurring schedule. A recurring schedule template can also specify an earnings code, lunch plan, shift rule, and up to two labor charge category values for each regularly scheduled time pair in the template. If the employee’s payroll company code needs to be changed or added, click the button next to the Payroll Company Code field, and then select the appropriate payroll company code. To add or change the employee’s payroll company code,click the button next to the Payroll Company Code field then select the appropriate payroll company code. 10.If needed, in the Is this employee limited from using mobile time tracking to specific locations field, select the locations this employee can access ADP Time & Attendance from. This field displays if mobile geo-locations have been added to Mobile Access Locations for your company.
Any of the carpenter’s payroll accounts that use the Construction department will allocate 100% of their amount to Construction, unless you change it manually. Map each payroll expense item in ADP RUN to an account on your QuickBooks Chart of Accounts. ADP RUN General Ledger also lets you choose whether you want to export payroll entries as a single entry for all employees, or as individual entries for each employee. If you select the latter, you can customize the mapping for each individual employee to different accounts. This is super helpful for clients with more complex reporting needs. If no labor charge field values are selected, each employee’s default values are used. Lunch plans are configured and assigned to employees by ADP Time & Attendance Representative according to your company’s lunch policies.
Add additional checks for bonuses, commissions, retroactive pay or advance pay. Select the employee for whom you want to create the additional check. Information for that employee’s regular pay for this pay period is already entered. Now, enter a second row for that employee to create a new check. Click on “insert” and select “new row.” A second row will appear with the same employee name. Now you can enter paydata for the additional check.Enter the tax frequency information, which calculates taxes based on the type of pay.
- To use ADP for payroll, start by making a new payroll cycle to clear out any old data.
- A recurring schedule template is a predictable, repeating, weekly or multi-week schedule that practitioners and managers can use to quickly assign employees to common schedules.
- Once the popup window closes and the new payroll cycle page returns, you can set up the employees who are to be paid by clicking on “Process” in the task bar.
- Select the employee or batch of employees and click “Go to Payroll Cycle.” You can now enter information such as the employees’ hours and any overtime, deductions and leave entitlements.
- Then click “Enter Paydata” and select “Paydata” from the popup menu.
This way, you won’t have to enter their pay data each pay period.You can make changes to an employee’s salary or number of hours any time you need to. To simplify this process, employees can be assigned default labor categories. If defaults are assigned, all of an employee’s reported hours are charged to his or her default labor categories unless the labor category codes are overwritten in the Timecard Manager . You export the files to QuickBooks from the create General Ledger file screen. Here, you can select the settings based on your clients’ specific workflows. Decide the name format you prefer, if you want to summarize by employee or company, and whether you want to include the check register data. Finally, select create file and the file is automatically sent to QuickBooks and recorded properly every time, using the mappings and settings you choose.
For example, bonuses are taxed at different rates than regular pay. This is the process for entering data for your salaried and hourly employees who are not set up for Automatic Pay. You enter paydata in batches, which are groups of employees.