Functional Statement

(1) Coordinates across HHS to establish and communicate HHS’s ERM vision, culture, strategy, and framework;
(2) Designs and implements an ERM infrastructure across HHS, including governance;
(3) Develops and shares tools, guidance, and best practices regarding ERM;
(4) Provides technical assistance and direction to HHS Operating Divisions (OPDIVs) and Staff Divisions (STAFFDIVs) on implementing ERM; 
(5) Facilitates enterprise-wide, integrated and comprehensive assessments across HHS’s risk portfolio including leading the development of the agency’s risk profile and guiding management’s prioritization of risks across the agency; 
(6) Leads the Department’s efforts to meet the ERM requirement in OMB Circular A-123, “Management’s Responsibility for Enterprise Risk Management and Internal Control”; 
(7) Prepares reports, briefings, and makes recommendations to senior HHS leadership, OPDIVs, STAFFDIVs and other stakeholders on ERM related activities; and STAFFDIVs on financial accounting and related fiscal matters, government-wide accounting standards and serves as principal advisor to the DASF as it relates to financial statement preparation, audit and financial reporting. (8) Leads other activities that enhance HHS implementation and integration of ERM into business operations. (1) Oversees the preparation and submission of consolidated financial statements for the Department in accordance with OMB and Treasury requirements;
(2) Serves as the principal liaison with the Office of the Inspector General (OIG) in planning the annual financial statement audit strategy under the CFO Act, as amended.

The OSDBU manages the development and implementation of appropriate outreach programs aimed at heightening the awareness of the small business community to the contracting opportunities available within HHS. The OSDBU provides input for coordinated Department positions on proposed legislation and Government regulations on matters affecting cognizant small socioeconomic business programs. It also serves as the focal point for coordinating ASFR’s response to cross-cutting Freedom of Information Act (FOIA) requests, audits, and activities related to small business related efforts and programs. The Office also provides technical assistance to the Department’s OPDIVs and STAFFDIVs; reviews and evaluates planned procurements to ensure that small businesses are given thorough consideration; evaluates effectiveness of the small business programs and processes; develops pertinent HHS-wide policies, guidance, and performance standards; maintains Departmental small business reports; and conducts special Departmental initiatives related to small and socioeconomic business concerns. The Office of Small & Disadvantaged Business Utilization (OSDBU) is headed by a Director who reports directly to the Deputy Secretary and is administratively supported by OGAPA.

Office of the Assistant Secretary for Financial Resources (OASFR)

OGAPA is the organizational location for Grants.gov, which provides a Government- wide electronic portal for citizens to “Find” and “Apply” for Federal grant opportunities. OGAPA represents the Department in dealing with the Office of Management and Budget (OMB), U.S. Government Accountability Office (GAO), other Federal agencies, and Congress in the area of grants (to include mandatory and discretionary grants administration and electronic grants systems) and acquisition management. (1) Develops policies for Department-wide financial management systems including core financial systems and the financial portion of the mixed systems;
(2) Oversees compliance with Federal and Departmental policies and procedures for financial systems, including compliance with the Federal Financial Management Improvement Act of 1996 (FFMIA) and Section 4 of the Federal Managers’ Financial Integrity Act (FMFIA);
(3) Oversees development, maintenance, and execution of corrective action plans for Department-wide financial systems to remediate security vulnerabilities and audit findings;
(4) Collaborates with the HHS Office of the Chief Information Officer (OCIO) and ensures that financial systems security controls are comprehensive, effective, and efficient; and
(5) Provides oversight of the security controls environment for OF-managed financial systems. (1) Performs the planning, design, development, and implementation of Department-wide financial systems, including UFMS, CFRS and FBIS;
(2) Coordinates activities to enhance the Department-wide financial systems environment;
(3) Collaborates with other business domains to integrate mixed financial systems;
(4) Identifies and plans for the integration of new technologies and programs into the financial systems environment, based on analysis of industry trends, best practices, and current/future business requirements; and
(5) Administers a data governance program, including supporting the implementation of Department-wide financial definitions and data structures. (1) Oversees the Department-wide financial systems, including the three major core accounting systems (the Healthcare Integrated General Ledger Accounting System (HIGLAS) at the Centers for Medicare & Medicaid Services (CMS), National Institutes of Health Business System (NBS), and the Unified Financial Management System (UFMS) for the rest of the Department), the Consolidated Financial Reporting System (CFRS), and the Financial Business Intelligence System (FBIS);
(2) Establishes, facilitates, and supports a governance framework for Department-wide financial management;
(3) Provides project management and strategic communications support for financial systems and programs;
(4) Reports financial system program and project performance (progress, milestones, risks, etc.) to HHS financial management leadership and customers on a periodic basis; and
(5) Maintains and analyzes service level metrics for provided services.

• (1) Oversees the preparation and submission of consolidated financial statements for the Department in accordance with OMB and Treasury requirements;
  (2) Serves as the principal liaison with the Office of the Inspector General (OIG) in planning the annual financial statement audit strategy under the CFO Act, as amended.
• (1) Oversees the Department-wide financial systems, including the three major core accounting systems (the Healthcare Integrated General Ledger Accounting System (HIGLAS) at the Centers for Medicare & Medicaid Services (CMS), National Institutes of Health Business System (NBS), and the Unified Financial Management System (UFMS) for the rest of the Department), the Consolidated Financial Reporting System (CFRS), and the Financial Business Intelligence System (FBIS);
  (2) Establishes, facilitates, and supports a governance framework for Department-wide financial management;
  (3) Provides project management and strategic communications support for financial systems and programs;
  (4) Reports financial system program and project performance (progress, milestones, risks, etc.) to HHS financial management leadership and customers on a periodic basis; and
  (5) Maintains and analyzes service level metrics for provided services.
• (1) Provides oversight of all aspects of the Department-wide financial systems and coordinates with executive-level stakeholders to execute the financial systems strategy;
  (2) Supports and coordinates the other OFSPO divisions in management of designated functions and responsibilities;
  (3) Develops strategic plans to manage, enhance and support the Department-wide financial systems environment;
  (4) Serves as the liaison with internal and external stakeholders regarding financial systems;
  (5) Advises the DASF regarding financial systems matters affecting the Department.

The OSDBU fosters the use of small business as Federal contractors pursuant to Public Law 95–507 and has responsibility within the Department for policy, plans, and oversight to execute the functions under Sections 8 & 15 of the Small Business Act. The OSDBU provides leadership, policy, guidance and supervision, as well as coordinating short- and long-range strategic planning to assure that small business vendors have a fair opportunity to compete for and receive business with the Department. The Immediate Office of Grants and Acquisition Policy and Accountability consists of the Deputy Assistant Secretary and support staff who assist in the management and administration of the Office’s functions, and facilitate and coordinate OGAPAwide initiatives and activities on behalf of the grants, acquisition and small business communities, including Suspension and Debarment related activities. The Office of Finance (OF) is headed by the Deputy Assistant Secretary for Finance (DASF), who is also the Deputy Chief Financial Officer and reports to the Assistant Secretary for Financial Resources and Chief Financial Officer (CFO). The mission of the Office of Finance is to provide financial accountability and enhance program integrity through leadership, oversight, collaboration, and innovation. W3Schools offers a wide range of services and products for beginners and professionals, helping millions of people everyday to learn and master new skills.

Programs

Coordinates with OPDIVs and STAFFDIVs to ensure timely audit deliverables;
(3) Reviews and interprets OMB, GAO, Treasury, and FASAB guidance and requirements related to government-wide accounting policies and standards;
(4) Assures that OPDIVs’ reporting is in accordance with internal control and reporting standards from OMB, GAO, Treasury, FASAB, and the HHS Accounting Treatment Manual;
(5) Provides advice and assistance to OPDIVs and STAFFDIVs on financial reporting and related fiscal matters;
(6) Reviews and analyzes OPDIVs’ financial statements and key reconciliations and consolidates Department financial statements as required by OMB and Treasury;
(7) Collaborates with the Division of Financial Management Policy on the preparation of the Department’s agency financial report, CAPs and financial policies;
(8) Serves as the liaison with OMB, Treasury, intragovernmental groups and other agencies on accounting, financial policy and reporting issues; and
(9) Serves as the principal advisor to the DASF regarding financial reporting standards. (1) Oversees the design, preparation, and submission of financial management reports for the Department, as required by legislation, regulation, OMB, Treasury, GAO, and Congressional requests; 
(2) Provides review and analysis of financial management reports for senior management, OMB, Treasury, GAO, Congress, and other stakeholders; 
(3) Reviews and interprets OMB, GAO, Treasury, GAO, and FASAB guidance related to financial management reporting requirements or data requests that are in addition to the consolidated financial statements;
(4) Provides guidance, advice and assistance to OPDIVs and STAFFDIVs on new reporting requirements and related fiscal matters; and 
(5) Serves as principal advisor to the DASF regarding new required financial management reports, and related OMB and Treasury transparency initiatives. The Office of Grants and Acquisition Policy and Accountability (OGAPA) provides Department-wide leadership and management in the areas of grants and acquisition management through policy development, data systems operations and analysis, performance measurement, oversight and workforce training, development, and certification. OGAPA fosters collaboration, innovation, and accountability in the administration and management of the grants and acquisition functions throughout the Department. In addition to facilitating Departmental implementation of and compliance with existing grants and acquisition laws and regulations, OGAPA provides Departmental and government-wide leadership on implementation of the Federal Financial Accountability and Transparency Act (FFATA) for grant and acquisition activities.

(1) Provides comprehensive IT service management (operations and maintenance) for Department-wide financial systems, including UFMS, CFRS, FBIS, and other business systems, and ensures the applications are secure, reliable, and available;
(2) Coordinates and executes the activities and processes required to deliver and manage services at agreed levels to business users and customers;
(3) Manages the technology that is used to deliver and support services; and
(4) Manages activities to resolve security vulnerabilities and audit findings identified within the managed systems. (1) Provides oversight of all aspects of the Department-wide financial systems and coordinates with executive-level stakeholders to execute the financial systems strategy;
(2) Supports and coordinates the other OFSPO divisions in management of designated functions and responsibilities;
(3) Develops strategic plans to manage, enhance and support the Department-wide financial systems environment;
(4) Serves as the liaison with internal and external stakeholders regarding financial systems;
(5) Advises the DASF regarding financial systems matters affecting the Department. (1) Implements the Improper Payments Information Act of 2002, the Improper Payments Elimination and Recovery Act of 2010, the Improper Payments Elimination and Recovery Improvement Act of 2012, and improper payment related Executive Orders and other regulatory requirements;
(2) Provides analysis of high risk programs and coordinates error rate measurements and CAPs for high risk programs;
(3) Coordinates efforts among OPDIVs to recapture improper payments;
(4) Identifies and shares best practices on addressing improper payments with HHS leadership;
(5) Coordinates implementation of the “Do Not Pay” initiative at HHS;
(6) Prepares reports and briefings, and makes recommendations to senior HHS leadership, OPDIVs, OMB and other stakeholders on improper payment initiatives; and
(7) Leads other activities that support improving payment accuracy. (1) Prepares and manages the budget for OF-managed financial systems;
(2) Manages the IT portfolio and investment functions throughout the Capital Planning & Investment Control Lifecycle (CPIC) for OF-managed financial systems;
(3) Establishes and manages acquisition vehicles for Department-wide financial systems, including contract management and program monitoring; and,
(4) Ensures that services are aligned with changing business needs and improvements are made to processes, IT services, and IT infrastructure. (1) Provides leadership for the HHS CFO community;
(2) Leads strategic planning for the HHS CFO community and the Office of Finance;
(3) Serves as the liaison with internal and external stakeholders regarding financial management matters; 
(4) Provides operational support for the OF; 
(5) Leads workforce development initiatives for the OF; 
(6) Advises the ASFR/CFO regarding financial management matters affecting the Department; and 
(7) Leads other activities that enhance OF’s management and operations.

Office of the Assistant Secretary for Financial Resources Functional Statement

The Functional Statement for the Office of the Assistant Secretary for Financial Resources describes the official roles and responsibilities of the office.